Jobs

 

Digital Collections and Metadata Libarian

Associate Registrar

Accounts Payable Coordinator

 

 

Digital Collections and Metadata Librarian

The Maryland Historical Society seeks a full-time Digital Collections and Metadata Librarian. The position is responsible for providing leadership in the development, implementation, and assessment of metadata infrastructure, policies, and procedures to support discovery, access, management, and preservation of the Library collections. They will play a key role as the administrative owner of the Library’s and Museum’s digital asset management and preservation system. The candidate will contribute to strategic initiatives to build our digital collections, and capacity to collect, preserve, and make available digital and digitized content. The position reports to the Library Director and will work in close collaboration with colleagues across the Library and Museum collections teams.

Responsibilities:

  • Create or oversees the creation of high-quality original cataloging and metadata for museum objects, as well as digitized and born-digital special collections, applying national cataloging and metadata standards.
  • Provide leadership in identification, planning, and implementation of data normalization and remediation projects.
  • Provide clean-up, enrichment, and transformation of legacy records and migrates data between systems.
  • Responsible for the management of library systems, including digital asset management system; manages configurations, plug-ins, software updates, and user accounts.
  • Act as primary liaison for the institution to open sources software communities, and to hosting vendors. Responsible for thinking about how all collections systems interrelate, and designing and executing efficient and effective integrations and workflows across systems.
  • Collaborates with colleagues to develop local standards and best practices for systems use.
  • Works with colleagues in implementing professional standards and best practices and setting priorities for collection management, processing, description, digitization, and discovery.
  • Participate in general planning and policy development in the support of  strategic directions; assist in project development for fundraising activities as appropriate; plan and manage specific library projects.
  • Participate in professional organizations, and keeps abreast of current theory, practice, and innovations in the field.

Qualifications:

  • MS/MLIS/MA from an ALA-accredited institution.
  • Three or more years of professional, relevant cataloging experience.
  • Proficiency in the use, maintenance, and support of digital asset management systems, repository software technologies, and support tools (ResourceSpace or similar). Ability to effectively troubleshoot technical problems, isolate causes, and implement solutions.
  • Demonstrated knowledge of current national data content and structure standards related to the description, administration, and preservation of archival and special collection materials.
  • Familiarity with digital preservation theory and best practices. Experience with digital preservation tools.
  • Excellent analytic skills, including facility with complex problem solving and prioritization. Good organization skills and an aptitude for analytical and detailed work.
  • Ability to work independently, exercise discretion and sound judgment, and provide guidance to others.
  • Strong service orientation and interest in library users' values and needs.
  • Experience working in a museum library, or other cultural heritage institution, and knowledge of Maryland history, desirable.
  • Fluent in written and spoken English, with excellent written and verbal skills. Ability to work successfully in a multicultural, collaborative team environment.

About MdHS:

The Maryland Historical Society is an equal opportunity employer that seeks to educate people of all ages about the American experience through the rich history of Maryland using the society’s collections and to preserve important objects and archival materials from prehistoric Maryland to the present day.

To apply:

Please submit a cover letter, resume with three professional references, and salary requirements to jobs@mdhs.org. Include in the subject line: Digital Collections and Metadata Librarian. Incomplete applications may not be considered. No phone calls, please. 

 


Associate Reigstrar

The Maryland Historical Society seeks a full-time Associate Registrar for a three year period to assist the Director of Collections and the entire Museum Department to complete day-to-day registrarial tasks as well as assist in a large collection move.  Successful candidates are detail-oriented, highly organized, self-motivated individuals who are able to think on their feet and to work both individually and as a member of a team. This position reports to the Director of Collections and works in coordination with the Museum staff.

Responsibilities

  • Implement registrarial policies and procedures for objects coming into and out of the Museum, including gift offers, purchases, transfers, incoming and outgoing loans, accessions, and deaccessions
  • Generate receipts and reports
  • Catalogue objects in Past Perfect
  • Condition reporting
  • Keep all incoming and outgoing loans up to date
  • Track the movement of objects in Past Perfect
  • Object handling
  • Complete inventories
  • Assign accession numbers
  • Rehouse objects using archival methods

Qualifications

  • BA in Museum Studies or related field, MA in Museum Studies or other related major preferred
  • 2+ years of experience in museum registration
  • Excellent communication skills and knowledge of best practices for collections care
  • Strong knowledge of museum registration methods and AAM’s Code of Ethics
  • Working knowledge of Past Perfect preferred
  • Experience in a large-scale collection move preferred
  • Ability to lift 50 pounds

About the Position:

This is a full-time three year contractual position with benefits and the possibility of extension. 

About MdHS:

The Maryland Historical Society is an equal opportunity employer that seeks to educate people of all ages about the American experience through the rich history of Maryland using the Society’s collections and to preserve important objects and archival materials from prehistoric Maryland to the present day.

To Apply:

Please email a cover letter, resume with three professional references, and salary requirements to jobs@mdhs.org. Include in the subject line: Associate Registrar. Incomplete applications may not be considered. No phone calls, please.

 


Accounts Payable Coordinator 

The Maryland Historical Society has an immediate opening for a part-time Accounts Payable Coordinator. This is a 20 hours per week position.  

Responsibilities:   

  • Review and verify invoices and check requests 
  • Enter and upload invoices into accounting system 
  • Prepare and perform check runs 
  • Reconcile accounts payable transactions 
  • Monitor accounts to ensure payments are up to date 
  • Research and resolve invoice discrepancies and issues 
  • Maintain vendor files and vendor W-9’s 
  • Correspond with vendors and respond to inquiries 
  • Assist with month end closing 
  • Prepare annual 1099 forms 
  • Provide supporting documentation for audits 
  • Assist the CFO and Accounting Office Manager as needed 

Qualifications: 

  • 1-3 years accounts payable or general accounting experience 
  • Proficient in data entry and data management 
  • Knowledge of relevant accounting software 
  • Knowledge of general accounting office procedures 
  • Proficiency in Microsoft Office and general computer skills 
  • Strong analytical skills 
  • Exemplary customer service skills 
  • Excellent organizational and time management skills 
  • Strong written and verbal communication skills

Position Details:

This is a part-time position based at the organization’s offices in the Mount Vernon neighborhood of Baltimore. The Maryland Historical Society is an equal opportunity employer that seeks to expand the diversity of its staff. 

To Apply:

Please email a cover letter and resume to jobs@mdhs.org. Include Accounts Payable Coordinator in the subject line. Incomplete applications may not be considered. No phone calls, please.