Rights & Reproductions


Z24.881 View of Baltimore from Fells Point. Panoramic.
[Z24.881] View of Baltimore from Fells Point. Panoramic.

The Department of Imaging Services is responsible for providing digital reproductions and licensing of items in the Maryland Historical Society Museum Collection and Library Collection for both personal use and commercial/non-profit use.

In order to more effectively service our clientele, the Department of Imaging Services requires verification from the Library or Museum Department staff that the item you are interested in is owned by MdHS. Once you have requested verification from the appropriate department, patrons will be provided item identifications, which will be required for filling out the Imaging Services order form. For more information, please click on the How to Obtain an Item ID link.

All requests for digital reproductions or permission to reproduce images within the collection must be requested in writing using the Department of Imaging Services order form. Requests cannot be processed until the Department of Imaging Services has received a completed order form.

**Please do not send checks before receiving an invoice from this department.**

Download Imaging Services Order form 

Download the Guide to Filling out the Imaging Services Order Form

Download the Fee Schedules for Reproductions and Permissions

Download the Imaging Services Order form for Educators 

 *This order form is for teachers who would like to use an image on a protected website such as Blackboard or to use in a lesson within the classroom.

Please send completed order forms to the Department of Imaging Services by: 

Email: imagingservices@mdhs.org
Fax:   410-385-0487
Mail:  201 West Monument Street, Baltimore, MD 21201

Fee Schedules for Digital Reproductions and Permissions

How to Obtain Verification and Item ID

How to Fill Out the Order Form

Terms of Use

Digital Reproductions for Personal Reference v. Commercial/Non-Profit Use

Turnaround Time

Rush Services

Payment

New Photography

Delivery Options and Costs

Research Fees

Frequently Asked Questions and Answers


Fee Schedules for digital reproductions and permissions

Download the Fee Schedules for Digital Reproductions and Permissions

The Department of Imaging Services offers digital reproductions of items in the MdHS collection as well as permission to publish images obtained through the Department.

All orders are subject to Maryland State tax unless a non-profit tax identification number is provided in the appropriate space on the order form. All prices are per image and per permission. 

The Fees for Reproductions and Delivery fee schedule contains information about the file types and sizes Imaging Services can provide, turnaround times, Rush Service options, New Photography fee, delivery options and costs, and research fees.

Please note that a 600 DPI file may not be available for all images.

The Fees for Permissions fee schedule is for commercial and non-profit publications, advertisement, exhibition, television/film productions, video (VHS), DVD/CD-Rom, web site/web cast publishing, electronic book publishing, bulk printing, and also contains information about reuse rate. This price list also contains information about the Multi-Media Permissions Bundle, which is offered when a patron requests three or more media permissions per image (e.g. book, web, eBook permissions).


How to Obtain Verification and Item ID

For inquiries concerning H. Furlong Baldwin Library’s Special Collections Department, such as manuscripts, photographs, ephemera, prints and broadsides, sheet music, etc., please contact the Special Collections Department:

specialcollections@mdhs.org

Please note that the Special Collection’s Department is open Wednesday through Saturday, 10a-5p.
View the Library Collections Overview page to read about the Library's collections. 

For inquiries concerning Museum Department collections, such as three-dimensional objects (glass pieces, paintings, textiles, etc.) and unique works on paper (architectural drawings, blueprints, etc.), please fill out a Museum Request form available on the Museum Research & Donations page.

View the Museum Collections page to read about the Museum's collections. 


How to Fill Out our Order Form

Download the Guide to Filling out the Imaging Services Order Form 

The Department of Imaging Services offers this guide to filling out the image/permission request order form in order to answer common questions. Please look this guide over if you have questions about the order form.


Terms of Use

  • All rights grants are non-exclusive.
  • Permission for publication is for one time, one edition, one publication use only. Additional uses or future reuse require additional fees and contracts.
  • The images supplied are not to be cropped or altered in any way without prior approval. If a cropped detail is approved, the word “Detail” must appear in the image caption.
  • Only original photographic/digital materials supplied by the Department of Imaging Services of the Maryland Historical Society may be used for reproduction. Use of copied materials is prohibited.
  • Possession of a Maryland Historical Society image does not constitute permission to use or publish the image.
  • Required credit line: “ [Image ID, provided by MdHS] Courtesy of the Maryland Historical Society”. The credit line shall be used either adjacent to the image or in a place devoted to credits.
  • The license to reproduce may not be transferred to a third party nor may any photographic materials, its derivatives or digital files be transferred to any other user.
  • Upon publication, two copies of the publication or one copy of film/TV production must be sent to: Department of Imaging Services, 201 West Monument Street, Baltimore, Maryland 21201
  • The Maryland Historical Society reserves the right, at its sole discretion, to deny license to reproduce to any applicant without explanation.

Maryland Historical Society reserves the right to change these Terms of Use without notice; changes shall be effective upon posting. Please check back for updates. Failure of the Maryland Historical Society to enforce any of these terms shall not constitute a waiver of such terms.


Digital Reproductions for Personal Reference v. Commercial/Non-Profit Use

Indicating that you would like to use an image for personal use means that you will not publish or publicly exhibit the image before requesting permission to do so from the Department of Imaging Services. For example, requesting an image from Imaging Services for display in your home or personal office would be considered personal use.

Purchasing an image for reference purposes prior to publishing would also be considered personal use. However, permission should be requested after an image has been purchased, once it is certain that the image will be used. Possession of a Maryland Historical Society image does not constitute permission to use or publish the image.

The Department of Imaging Services can provide permission to use images purchased from us through license agreement for the following usages:

  • Book/Magazine/Catalog/Newspaper/Journal/Brochure Publishing
  • Exhibition/Display/Presentation
  • Television/Film Production (Both Educational and Commercial)
  • Video (VHS)/DVD/CD-Rom
  • Web site/Web cast
  • Electronic Book
  • Bulk Printing (printed by patron)
  • Personal electronic devices (please confirm with Imaging Services staff)

If you do not see a category that matches your final usage, please email imagingservices@mdhs.org.

A price break is provided to non-profit entities only if the non-profit tax identification number is on the order form in the space provided.

The Department of Imaging Services generates contracts that specify the conditions of use of any image from the collection. Imaging Services will not sign contracts produced by outside parties.


Turnaround Time

Standard turnaround time is 14 business days for an imaging request that does not require New Photography and that is an order of less than 10 images. Please note that paying by check increases your turnaround time as Imaging Services does not supply reproductions or permissions prior to receiving payment.


Rush Services

The Department of Imaging Services provides a Rush Service option for patrons who need images or permissions sooner than the standard turnaround time (14 business days).

  • Order to be completed within three business days: 150% surcharge
  • Order to be completed within seven to ten business days: 100% surcharge

If you would like to request Rush Service for your order, please confirm your request with the Department of Imaging Services.

 


Payment

The Maryland Historical Society accepts Visa, Mastercard, and Discover credit cards for payment. This information can be written in the space provided on the order form.

If you do not feel comfortable writing a credit card number on the order form, you may call the Department of Imaging Services and leave the credit card number, expiration date, three-digit code on the back of the card, and the name on the card in a slow, clear voicemail message at 410.685.3750 x376. Please provide a phone number where you may be reached if there are any questions.

If you plan on paying by check, please do not send payment prior to receiving notice of your total from an Imaging Services staff member. Please note that paying by check increases your turnaround time as Imaging Services does not supply reproductions or permissions prior to receiving payment.


New Photography

With millions of items in the combined collections at MdHS, a digital file does not exist for every item. Items that cannot be scanned must be photographed.

If you would like a digital reproduction of an item in the collection that has not been previously photographed, a New Photography fee will apply. The New Photography fee is $60 per hour, one-hour minimum. Please note that it can take up to five weeks to complete an order that requires New Photography. Staff will notify you if you have a requested a digital reproduction of an item that requires New Photography prior to processing your request.


Delivery Options and Costs

  • Image(s) delivered on CD via USPS -- $10 shipping (domestic cost)
  • Image(s) delivered on a CD via FedEx -- $30 shipping (domestic cost)
  • Image(s) delivered on a CD via personal FedEx account -- $0 (please provide your account number in the space provided on the order form)
  • Personal FTP upload -- $0 (please provide the hostname, username, and password on the space provided on the order form)
  • Shipment via email is only possible for 300 DPI or smaller JPG images.
  • Imaging Services does not ship via UPS.
  • Imaging Services does not upload to FTP replacement web sites.


Research Fees

Research fees apply to requests that require more than the standard amount of time for staff to locate items for digitization due to lack of detail and information. 

Member price (per hour) -- $40.00

Non-member price (per hour) -- $50.00


Frequently Asked Questions and Answers

1. Do you provide printed reproductions of items in your collection?

No, Imaging Services only provides digital reproductions of items in the collection. You may take the digital files to a photo lab or major store to print the reproductions. You may also download the images to your computer.

2. I would really like a reproduction of a photograph in your collection. The image I like looks faded and has a spot on it. Could you retouch the photographs that I request?

The Department of Imaging Services uses best practices for digitizing historic items in the collection in order to maintain the integrity of each item. Minimal adjustments are made to the digital reproductions in order to reduce the loss of pixels (which reduces the size and quality of the reproduction). Retouching is not a service the Department of Imaging Services provides.

3. Can I just buy a digital reproduction for use in my home or office?

Yes, this would be considered personal use. You would check the Digital Reproduction box on page one of the order form and ignore the Image Permission Information section on page one. You would only need to purchase permission if you would like to publish the image in print or electronically.

4. May I put a Maryland Historical Society-owned image on to my personal blog or social networking page?

Yes, so long as you:

  • Identify the author/artist of the image and the item ID (if included in the record) and credit the Maryland Historical Society using the authorized credit line: Courtesy of the Maryland Historical Society.
  • Do not remove the Maryland Historical Society seal.
  • Do not use the image to promote, advertise, or sell your own products or services or for any other commercial and unauthorized purposes.
  • Do not publish the image in a book, magazine, newspaper, journal, etc.

Please see Terms of Use for more information. Contact the Department of Imaging Services at imagingservices@mdhs.org if you are unsure of whether or not your intended use violates MdHS’s terms of use.

5. I purchased a digital image from the Department of Imaging Services before. I would now like to publish it. How do I obtain permission to publish?

Simply fill out the Imaging Services order form and check the Image Permission Only box on page one of the order form. If you happen to know the invoice number of your image purchase or the year in which you purchased the image, please provide this information to Imaging Services staff.

6. I found an image credited to Maryland Historical Society. May I use this image in my publication?

No, only images provided by the Department of Imaging Services may be used for publication.

7. A friend of mine at another company purchased a Maryland Historical Society image and let me have it. Can I use this image in a publication or on the web?

No, you would need to request the image and/or permission directly from the Department of Imaging Services.

8. I purchased a black and white image from the Department of Imaging Services. I want the image to be tinted in sepia or another color in a publication. Am I allowed to do this?

Any alterations to digital reproductions must be reviewed and approved of by Imaging Services staff. The best way to have an image approved is to send a sample of how you would like to alter the image to imagingservices@mdhs.org.

9. I want to crop the image I purchased from the Department of Imaging Services to a specific part of the reproduction for my publication. Am I allowed to do this?

If you could provide a sample of how you would like the image to be cropped to Imaging Services, you may crop the image so long as you indicate in your publication or web site that the image is a detail. “Detail” before the description of the image would be required.

10. I’m ready to make a request and plan on paying by check. Should I send my check along with my order form?

No, please do not send payment (if you plan on paying by check) along with any of your paperwork. You will be notified of the total for your request, after which you may send payment. We ask that patrons not send payment because checks are typically made out for an incorrect amount. Holding off on sending payment actually saves time.