Group Sales & Private Events Manager

Maryland Historical Society

The Group Sales & Private Events Manager is responsible for the organization and management of all aspects of facility rentals and private events at the Maryland Historical Society, as well as actively marketing and booking group sales through bus companies and other travel organizations. This position requires both sales experience and event management skills.  Advanced knowledge of event planning and experience in hospitality, customer service, and/or visitor services is required.  Additionally, strong writing, organization, and communication skills are critical. This position will report to the Director of Programs & Strategic Initiatives.

Specific Responsibilities:

Facility Rentals and Private Events

Organize and implement all aspects of facility rentals, including email and phone correspondence with clients and caterers to discuss event logistics, client walk-throughs, execution of contracts and payment, daytime/evening event facilitation, and marketing to new prospects

Develop and execute a plan to maximize rental income by actively marketing the venue 

Serve as the site manager for the duration of all private events, including evenings and weekends

Oversee and participate in event setup/breakdown for private events and facility rentals

Communicate with Visitor Services and Facilities staff to troubleshoot and ensure that all aspects of events are supported

Coordinate technological needs with IT staff

Execute client contracts and ensure rentals-related finances are reconciled with accounting staff

Maintain accurate record of the departmental rentals budget

Attend to all other duties as assigned

Group Tour Sales and Coordination

Respond to all group sales inquiries by phone and email

Actively market the group tour program to bus companies, concierge groups, and other tourism outlets, both public and private, throughout Maryland and the DC area

Work with Education staff to process reservations, maintain registration spreadsheets, coordinate docents for tours, and handle logistics for group visits

Minimum Education and Experience:

Bachelor’s degree in relevant field with at least two years of non-profit experience preferred

Proven success in both large-scale and small-scale event planning

Experience in hospitality, customer service, and/or group sales

Minimum Skills and Attributes:

Must possess excellent organizational and project management skills

Attention to detail and ability to juggle many tasks at once is imperative

Friendly and positive demeanor

Excellent communication skills and ability to work with others, including members of the MdHS staff, and outside vendors

Proficient in Microsoft Word, Excel, Power Point

Ability to lift 25 pounds

About the position:

This is a FULL TIME position (35 hours per week). 

Frequent evenings and weekends required.

MdHS is an equal opportunity employer.

To apply: Please submit a cover letter and resume to  No phone calls please.